Executive Assistant
Centro Cultural de Washington County - (Cornelius, OR)
Centro Cultural de Washington County - (Cornelius, OR)
JOB OPENING
To apply, please submit a resume and cover letter to hr@centrocultural.org.
Position Title: Executive Assistant
Reports to: Executive Director
Job Summary
Centro Cultural is looking for an Executive Assistant to perform a variety of administrative tasks and project coordination. This role supports the Executive Director by managing multiple calendars within the executive team, organizing travel and accommodations; collaborating with community partners and serving as the liaison with the board of directors. Taking minutes at both Leadership and monthly Board Meetings; coordinating other special projects as assigned.
The Executive Assistant reports to the Executive Director. The information handled is sensitive and requires confidentiality at the highest level of discretion. The Executive Assistant will have continuous communication with executives and management at all levels, which include partners in private/public sectors, community organizations and stakeholders of the organization. To be successful in this role, you should be well-organized, have excellent time management skills and be able to work independently without supervision.
Essential Duties:
Requirements:
Knowledge, Skills, and Abilities:
Additional Information:
Final candidates will be subject to a criminal background check as part of the employment process. This is a full time, salary position with the following benefits:
To apply, please submit a resume and cover letter to hr@centrocultural.org.
To apply, please submit a resume and cover letter to hr@centrocultural.org.
Position Title: Executive Assistant
Reports to: Executive Director
Job Summary
Centro Cultural is looking for an Executive Assistant to perform a variety of administrative tasks and project coordination. This role supports the Executive Director by managing multiple calendars within the executive team, organizing travel and accommodations; collaborating with community partners and serving as the liaison with the board of directors. Taking minutes at both Leadership and monthly Board Meetings; coordinating other special projects as assigned.
The Executive Assistant reports to the Executive Director. The information handled is sensitive and requires confidentiality at the highest level of discretion. The Executive Assistant will have continuous communication with executives and management at all levels, which include partners in private/public sectors, community organizations and stakeholders of the organization. To be successful in this role, you should be well-organized, have excellent time management skills and be able to work independently without supervision.
Essential Duties:
- Act as the point of contact for executive team members.
- Manage information flow in a timely and accurate manner.
- Manage executives’ calendars and set up meetings.
- Manage board of directors communication and prepare for meetings.
- Make travel and accommodation arrangements.
- Research and prepare documents for review and presentation by executive staff.
- Format information for internal and external communication – emails, presentations, reports, etc.
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office filing system.
- Use various software, including word processing, spreadsheets, databases, and presentation software.
- Open, sort and distribute incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- General office duties.
- Participation in organizational event committee(s).
- Performs all other duties as assigned.
Requirements:
- Proven experience as an executive assistant and project coordinator (2 years+)
- Associate or Bachelor's Degree preferred.
- Proficiency using Google Suites and Microsoft Office.
- Proficiency using online meeting platforms, i.e. Zoom, Google Hangouts.
- Bilingual in English-Spanish (read, write, speak), preferred.
Knowledge, Skills, and Abilities:
- Excellent oral and written communication skills, including ability to listen and incorporate feedback.
- Excellent customer service skills, including experience working with diverse populations.
- Ability to read, monitor, set budgets, and track expenses.
- Ability to work under pressure and effectively handle multiple tasks.
- Ability to troubleshoot technology issues
- Self-starter, exceptional work ethic, and team-oriented player.
- Discretion and confidentiality.
- Ability to meet deadlines in a fast-paced, quickly changing environment.
- Proactive approach to problem-solving with strong decision-making skills.
- Strong organizational and time management skills.
Additional Information:
Final candidates will be subject to a criminal background check as part of the employment process. This is a full time, salary position with the following benefits:
- Accrued vacation and sick time
- Health, vision, and dental insurance
- Simple IRA
- $22 - $26 per hour salary depending on experience
To apply, please submit a resume and cover letter to hr@centrocultural.org.